General board meeting software permits board members to conduct a large portion of the governance process online. One of the main features is the ability to record meetings and creating detailed reports on voting and obtaining electronic signatures. Some portals also provide video conferencing that helps to keep meetings interactive for all those involved.
In addition to meeting management, general board software should include functionality that allows for easy sharing of documents and collaboration. This will improve the efficiency of directors and board engagement and board engagement, both of which are crucial to good governance. It is important to determine if the platform can support a wide range of file formats. Directors will be able to avoid having to manually forward attachments and emails or create multiple copies of files.
The software should permit the use of annotations and highlighting tools. These tools can help highlight important portions of documents and ensure that everyone in attendance at a meeting understands the topic being discussed. It is also crucial that attendees can use specific passages in the documents to back up their points of view or to raise any concerns. This means that there is no time wasted in the actual meeting trying to clarify things.
The software should provide versions optimised for desktop tablets, desktops and mobile. This allows all board members to effortlessly access information and prepare for meetings no matter the location they are in or what device they are using. Some solutions allow print-friendly formats that are suitable for those who prefer paper or cannot work with screens for long periods of time.
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