Online board meetings are virtual ones that use a reliable video conference software. These meetings are conducted from home or other locations with internet connectivity. These meetings offer many benefits, including increased nonprofit governance more efficient meeting times and increased diversity of participants.
When you’re considering using online board meetings the first thing you should do is double-check local laws and regulations and with your mission-driven group. In general, they are not permitted by the internal policies of certain mission-driven corporations and organizations. They may be illegal in some states or regions.
Participants should check whether their equipment is functioning correctly prior to a virtual conference (computer headphones, headsets and microphones). The meeting organizer should create an agenda and invite all participants to attend. They must attach a copy of the agenda to the invitation to the calendar so that everyone has visibility and is able to add notes, feedback or comments prior to the date. This will streamline the meeting and increase participation.
Board members should adhere to the rules of an online meeting during the meeting by turning on their cameras and only speaking if they are requested to do so. The chair of the board should invite volunteers to lead the discussion and select an official notetaker. The board chair should also utilize quick check-ins to ensure that everyone is on useful reference the same page and is on the same page.
Once the meeting is over It’s crucial to follow-up with any action items and deadlines which were discussed in person or on the board’s online platform. This will ensure accountability and allow board leaders to contact members who aren’t fulfilling their duties.