If board meetings are handled properly, they can be cornerstones for advancing your organization toward its goals. A board meeting can be a difficult task. its own set of challenges. No matter if your board meets face-to- face or virtual it is essential to prepare ahead, establish realistic time frames for each agenda item and follow a structure that encourages participation and discussion.
Begin your board meetings by calling the call to order. This is an easy method to verify that everyone is present and ensure that you have an quorum at the time of the meeting (which depends on the board size).
Facilitate the conversation so that each director is given equal time on air. This is particularly important when discussing controversial or complex topics. A few or a handful of people dominating the discussion can limit the plurality of voices and can cause rushed decisions that do not have board support.
Create a clear procedure for making decisions, which will include how to weigh the pros and con of each idea. This will ensure that the discussion stays productive and focused. If you’re not able to come to a common understanding think about using an alternative method of voting such as a majority vote to accomplish the task.
It’s a good idea too, to identify specific action items. These are the specific responsibilities that arise from the discussions and decisions taken during the meeting, including sourcing information for a current project or determining the next steps to implement the new strategy. When you complete your meeting on time, it shows respect for your directors time and proves that you can get the outcomes that the meeting required to achieve.
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