Preparing for your board meeting is a process that takes time. The most serious boards are about their board meetings and make sure that they are conducted smoothly. They plan meetings well in advance so that board members are able to accept (and sometimes to negotiate) their calendars. Board Members are extremely busy and can be on several boards and teams so liaising with them and their assistants to ensure that they attend the board meeting is crucial.
Another important aspect of making preparations for your board meeting is to make sure that you have all of the necessary materials ready prior to the board meeting. The finalized agenda and board packet should be distributed about a week before the date of the meeting. This will allow Board members to review and absorb all of the materials before they attend your board meeting.
Also, prior to your board meeting it is recommended to schedule brief calls with your Board Members or their assistants in order to ensure that they are ready for the meeting. This will allow you to quickly address any issues that may arise, such as the need for updated slides which need to be distributed before the meeting.
A few minutes of reflection on your reasons for serving on the board is a great idea. This will help you stay focused during the board’s meeting and will ensure that you have covered all relevant topics.
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